Club Rules

1. TITLE
   • The Club shall be called Bourton Roadrunners Club and shall be conducted in accordance with and under the rules of UK Athletics (UKA).
2. CLUB COLOURS
   • Royal blue vest with two red horizontal hoops, with royal blue shorts, red trim.
3. SUBSCRIPTIONS
   1. Annual subscriptions shall be reviewed yearly for the various categories; Family, Adult (16 and over), reduced if under 18 and in further education, Under 16 and OAPs, payable on election and subsequently on the first day of April each year.
      1. Individual Adult – 16 and over. Full voting membership, which includes Football Club membership and MCAA (or equivalent governing body) fees.
      2. Concessionary - Aged 16 and over and in full time education, or Senior Citizen. Full voting membership, which includes Football Club membership and MCAA (or equivalent governing body) fees.
      3. Junior - Under 16. Non-voting. Small membership fee. Club will pay MCAA (or equivalent governing body) fees as they become due (i.e. at 11yrs).
      4. Family - Up to 2 adults and all juniors living at the same address. Full voting membership for both adults, and family Football Club membership for first named adult. MCAA (or equivalent governing body) fees for all eligible (i.e. 11 yrs and over).
      5. Friends of BRR - Small membership fee. No Football Club membership. No affiliation to MCAA (or any other athletic governing body). Non-voting. No membership of or entitlement to use of the facilities of the Football Club. If invited to a social event at the Football Club will need signing in as non members. Will receive newsletters and invitations to club social events. This is a non-running membership.
      6. Life Membership - In addition to these categories, Life membership may be bestowed by the committee on any member they see fit to honour. This membership is entirely free to the individual, the Club bearing all outgoing costs required as a result of that membership.
   2. When a new member joins, initial subscriptions consist of a joining fee payable in the first year only, plus membership fees as follows:
      1. less than 4 months to 1st April – 1/3 annual subscription.
      2. less than 8 months to 1st April – 2/3 annual subscription.
      3. less than 12 months to 1st April- full annual subscription.
   3. The Committee shall have the power to expel any member whose subscription is six months in arrears, after due notice of one month, in writing, shall have been sent to such member by registered letter or recorded delivery.
      
      The name and address of any member so expelled from the Club will be sent to the Hon. Secretary of the Midland Counties Athletic Association and will be entered in a book (to be called “The Black Book”) by this officer, this book being so kept for that purpose. Every person whose name has been so entered in the “Black Book” will be suspended from competing at any meeting held under UKA Rules until the liability causing his/her expulsion shall have been discharged.
4. MANAGEMENT
   • The Club shall be managed, controlled and conducted by a committee consisting of the following officers: Chairman, Vice Chairman, Secretary, Treasurer and no fewer than 5 other elected members. Other roles such as Press Officer, Entertainments Officer, Youth Development Officer, Child Protection Officer, Overseas Trip Co-ordinator, Teams Co-ordinator, Club Equipment Officer, Club Competitions Organiser and County Representative, are not automatically elected to the committee, although those same people can, subject to nomination and a separate vote, also stand on the committee. All such Officers and Committee Members to be elected at the AGM to be held in October each year.
     
     The President (and Vice President if elected) are honorary positions and as such are not automatically elected to the Committee. They may – if fully paid-up members – also stand as committee members (subject to the same nominations and voting process as other elected members).
5. ANNUAL GENERAL MEETING
   • A General Meeting shall be held every year in the month of October to receive the Chairman and Hon. Treasurer’s reports and Financial Statement, elect officers and committee and deal with any matter on the Agenda. The Hon. Secretary must give every member fourteen days notice of the date of the meeting and notice of any business which is desired to place on the agenda must be given in writing to the Secretary at least seven days prior to the meeting.
6. QUORUM
   • At a Committee Meeting, 5 members including at least one officer will constitute a quorum. At an Annual General Meeting 20% of the membership.
7. NEW MEMBERS
   • New members to be elected at any Committee Meeting, subject to the signing of a club entry form and payment of the appropriate subscriptions, which will be returned if the candidate is not elected. No one shall be eligible for membership of the club unless an amateur, as defined by UKA.
8. RESIGNATION
   • A member intending to withdraw from the Club shall give notice in writing to the Hon. Secretary and his/her membership terminates on the notice unless he/she is financially indebted to the Club, in which case the Committee may withhold acceptance of the resignation until he/she has discharged the liability. A member not having tendered his/her resignation prior to March 31 shall be liable for the ensuing year’s contribution.
9. BANKING ACCOUNTS
   • The Club shall have a Bank Account and cheques signed by all 3 of the following, or 2 of the following and 1 other from the Committee: Chairman, Hon. Secretary, Hon. Treasurer.
10. HONORARY SECRETARY
    • The Hon. Secretary shall convene, attend and conduct the business of the Club.
11. HONORARY TREASURER
    • The Hon. Treasurer shall keep the Club’s Accounts and submit an Annual Financial Statement to the Annual General Meeting.
12. CHAIRMAN
    • The Chairman shall conduct the business of the Club and chair Club meetings. The Chairman has no ordinary vote, but has a casting vote in the event of a tie. The Chairman will submit an annual report to the Annual General Meeting.
13. ACCOUNTS AUDITED
    • The accounts for submission to the AGM shall be duly audited prior thereto by a fit person(s) appointed by the Committee. This person shall not be a member of the committee.
14. MEETINGS
    1. Committee meetings shall be held monthly or as appropriate.
    2. Special (Extraordinary) General Meetings.
       
       A Special General Meeting must be called by the Hon. Secretary within fourteen days of the receipt by him/her of a request in writing by 5 members of the Club, stating the special business to be brought before such a meeting. The Hon. Secretary shall give at least ten days’ notice to every member of the date, time and place of any such meeting and the business to be dealt with. No other business shall be dealt with at any such meeting.
15. ALTERATION TO RULES
    • No alteration or addition may be made to the Rules except by an Annual General Meeting or special meeting called for the purpose. Notice of any amendment must be given as provided in Rule 5 and 14(b) and with only two-thirds majority of the club members present at such meeting for any such alteration to Rules to take place.
16. CLUB RULES
    • All members must be in procession of the Club Rules and will be presumed to have read same.
17. CONDUCT OF MEMBERS
    • All members competing at Meetings shall wear the Club colours and should conduct themselves in a manner that will bring honour, respect and credit to their Club.
      
      Reflective tops must be worn on winter Club nights.

To obtain a printable copy of rules please click on the club logo below.

Coverage

1. Title
2. Club Colours
3. Subscriptions
4. Management
5. AGM
6. Quorum
7. New Members
8. Resignation
9. Banking Accounts
10. Honorary Secretary
11. Honorary Treasurer
12. Chairman
13. Accounts Audited
14. Meetings
15. Alteration to Rules
16. Club Rules
17. Conduct of Members

31st October 2005

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